The following information is available for all ASCBC Clubs and Communities. Please read carefully and be sure to complete all the forms you or your club will need. Forms should be typed.
Important Note
Submitting Forms - All completed forms should be submitted to Kyle Vierck or Shurrie Weatherman in the ASCBC office. Many forms require a club advisor signature. You may submit electronically if the form can be scanned with the advisor's signature. If not, please submit a paper copy with signature.
Starting or Re-applying to be a Club or Community
Club Application
Community Application
Taking Minutes in Club Meetings
Minutes Example (This form gives you an outline of what should be in club meeting minutes. You do not need to use this form, but your club minutes should cover the topics listed. Club minutes are legal documents and should be recorded at every meeting.)
Planning a Club Event
Event Proposal (Mandatory for every club event)
Purchasing Form (Complete if you are purchasing items for your event)
Catering Procedures Form & Information (CBC has a contract with Country Gentleman (CG). All food being served on the CBC campus must be ordered through CG. If purchasing food, please fill out the CG catering request form and submit it to the ASCBC Office. We will contact CG for your club.)
Talent Inquiry Form (Complete if you are contracting with a speaker, band, service, etc.)
Graphics Request Form (Complete if you are using the CBC graphics department to create advertisements)
Fundraising Form (Complete if you are fundraising for your club)
Sales Form (Complete during your event if you are selling items)
Deposit Slip (If you have collected money, make your deposit at the CBC cashier. Make sure your club account is listed on the form. A copy of the deposit slip should be brought to the ASCBC office.)
Event Evaluation (Optional form to used post-event)
Posting Club Event Flyers around Campus
CBC Posting Policy (Mandatory if posting flyers around campus)
Spending Club Money
Purchasing Form (Complete if you would like to purchase items related to your club purpose.)
Additional forms may be required, depending upon your club's purchase request.
Collecting Money or Club Dues
Deposit Slip (If you have collected money, make your deposit at the CBC cashier. Make sure your club account is listed on the form. A copy of the deposit slip should be brought to the ASCBC office.)
Traveling with Your Club
ASCBC Travel Guidelines & Forms (Reviewing this checklist and completing the forms is mandatory for all club travel)