Policy & Procedure

Policy

The 10th day roster verification process establishes CBC's tenth day enrollment data and fulfills federal requirements for returning Financial Aid funds. It is, therefore, the responsibility of faculty members to verify 10th day class roster information prior to each quarter’s specified deadline. Faculty members will access the 10th day roster from Instructor Briefcase; NO hard copies of the 10th day roster will be accepted.

10th Day Procedure

• Prior to the 10th day of each quarter, the registrar will email the roster verification procedure to all faculty members specifying the deadline to complete the 10th day roster verification.
• Faculty members will access the 10th day roster for verification through the Instructor Briefcase (IBC) and verify enrollment per instructions.
• Faculty members will verify 10th day roster information as follows:
  • • Review instructor's name, class line number, day and time of the class, course title and credits. Email any appropriate course corrections to your division secretary.
  • • Using the "10th day roster submission" link within IBC, indicate only those students who appear on the roster who have NEVER ATTENDED CLASS. These student(s) will be withdrawn by the registrar.
  • • It is the student's responsibility to complete the appropriate paperwork to add a class. Therefore, please refer any student attending class and who does not appear on the roster to Records.
  • • Instructors must verify 10th day enrollment. A participation report will be emailed to the dean of the division.
• Instructors must report to the registrar any student attending class who does not appear on the roster. Please email or contact at Pat Campbell (ext. 2761) or Donna Korstad (ext. 2241).

Excessive Absences after 10th Day

A faculty withdrawal request may be initiated by a faculty member for excessive absences on or before the 40th day of the quarter by submitting an Faculty Withdrawal eForm to the registrar. (For summer session and alternate class schedules, contact Records for withdrawal deadlines (Policy, current Catalog)). The request MUST INCLUDE the attendance policy statement that appears in the class syllabus and the attendance report for the student being withdrawn. The request must be routed to and approved by the dean of the division through the Faculty Withdrawal eForm process.